The first time that you log into your mailbox, you should configure your personal mailbox options. These include:
Please see instructions below on these steps.
The main menu will be the first menu you hear when you have logged in. Here are the main menu options:
1 Listen to new messages (the default) or listen to old messages if there are no new messages (see below).
2 Change folders (see below).
3 Advanced options (see below).
0 Mailbox options (see below).
* Help (repeat the menu options).
# Exit from the voice mail system.
This menu will include various less-used advanced options. In a typical installation, it will have no options other than pressing * to return to the main menu.
Pressing 0 from the main menu will present the mailbox options menu.
1 Record your unavailable message.
2 Record your busy message.
3 Record your name.
4 Record your temporary greeting.
5 Change your password.
* Return to the main menu.
If you do not currently have a temporary greeting set (used when you will be temporary away from the office), this is the procedure to create one:
After you return to the office, the temporary greeting should be erased. The voice mail system presents different menu options when a temporary greeting is set. Log into your mailbox, then press 0, 4 for the temporary greeting menu.
1 (Re)-record your temporary message (see the procedure above).
2 Erase your temporary greeting.
Press 1 to listen to the first new message waiting or, if there are no new messages, the first saved old message.
During the playback of the message, any of the following buttons may be pressed:
* Rewind the message by 3 seconds.
# Fast-forward the message by 3 seconds
0 Pause the message playback. Press any other button to resume playback.
1, 4-9 Pressing any of these buttons will halt the playback of the message and perform the corresponding action from the post-message playback options (below).
After the message has been played back, the system will play a prompt and wait for you to press a button:
1 Go to the first message in the current folder.
2 Change folders.
3 Advanced options.
4 Go to the previous message in the folder.
5 Repeat the current message.
6 Go to the next message in the folder (this will only be offered if there is another message).
7 Delete or undelete the message (only if it was just deleted in the current session).
8 Forward the message to another user (see below).
9 Save this message in another folder (you will be asked which folder to use).
0 Mailbox options (see “Mailbox Options in the Main Menu”, above).
* Help (repeat the menu options)
# Exit the voice mail system.
This prompt will repeat after a short pause if no key is pressed.
Users arrive at this menu when forwarding an existing message to another user’s mailbox. After entering the mailbox number to which the message will be forwarded and pressing #, select from the following options:
1 Record an introductory message to play before the forwarded message. After the beep, speak your introductory message and then press # to save it and complete the forward.
2 Forward the message without recording an introductory message.
* Cancel and return to the main menu.